Sweco: ”A whole different way to manage resources”

According to Timo Pekkinen, Sweco’s technology director, Silverbucket offers a whole different way to manage resourcing situation. Silverbucket has therefore made a remarkably positive impact to Sweco’s work and operating methods.

Bilot: Predictability and transparency for project management

Bilot chose Silverbucket to increase their predictability and transparency in their projects.

Firstco - A Better Visibility of Resourcing Allocations

As Firstco has grown, so has the importance of managing more and more resources across an increasing number of projects.

Articles, news and case stories

Performance Dashboard – from data to analysis!


The first version of Silverbucket’s new feature, Performance Dashboard, has seen the light. It’s a great addition to Silverbucket’s Resourcing Intelligence functions, and it will be updated to client environments in February 2020. The aim with this Silverbucket feature is to further cultivate the data which has already been collected; from data to a concise analysis!

Millennials and the transition in working life


Ludvig wants to fulfil himself. He appreciates meaningful work. Ludvig is aspiring to continuously learn, develop his skills and be heard at work. He wants to be actively involved in decision-making, more so than the generation before him. He takes on projects with a burning passion. Ludvig is a millennial. Read how millennials have brought a major transition, also in corporate resourcing processes.

Transparency boosts project business


Functional communications and transparency. Both equally important. But how can they be put into practice in a project organisation? 

Summary: Resource allocation of 1.000 people


In an organization of a 1.000 people, resource allocation is carried out on many different levels. This summery is an overview of up-to-date resource allocation information of a relatively big organization, as well as the benefits that can be gained from it in an organizational level. 

Use cases for Soft booking


In Silverbucket it is possible to make two different kind of allocations: confirmed and tentative. Read when tentative allocations are useful. 

What is a resourcing process and how should it flow?


We have written two blog posts about a resource management process and this article is the first one to be published. It presents a basic model of a resourcing process. Later, we will publish another article explaining more about the responsibilities and tasks of the different stakeholders involved in resource planning. Let’s begin! 

Better invoicing rate with a functional resourcing process


We claim that it is possible to raise the invoicing rate with a functional resourcing process. Maybe even double it! In this article, we will introduce the arguments behind the statement. Read more! 

What kind of tools does a project organisation need?


”Don’t choose a generic tool for your organisation.” This is one of the main statements expounded in the presentation. The explanation shortly is that one should choose a tool that is perfect for your project type. If we hold on to the project type concept that we presented in the previous article, let’s look closer at the statement from development and delivery project points of view. Which tools are perfect for these project types? Read more!

How to utilize different absence features in Silverbucket?


In Silverbucket you have few ways to manage different kinds of “absences”, such as part-time work, holidays or other leaves. The essential question is that should the absence decrease an employee’s capacity or not. Read more how to manage absences in Silverbucket!

What is the bottleneck of success in different project types?


Roughly speaking, there are two types of projects: development and delivery projects. The development projects usually include development of something new, such as a process or a product. Whereas delivery projects include a clear specification of a project scope which must be followed and delivered to a customer. These project types are very different, even more different than people usually think. Read more!

How to use different project categorizing means in Silverbucket?


Do you have loads of projects and you wish to have some means for categorizing them? In Silverbucket there are three ways to categorize projects: portfolio, project tag and category. Read more!

Silverbucket's Unprecedented Year 2018


Last year was filled with big changes. Silverbucket's user interface had a makeover which was a result of long work hours from our product development team during last year. Read more about Silverbucket's year 2017!

A Story: What Does a Software Acquisition and a Shoe Cabinet Have in Common?


We often hear stories and metaphoras which are used for explaining the resource planning in organizations or describing the tool acquisition process. We decided to share you one of our stories "What Does a Software Acquisition and a Shoe Cabinet Have in Common?". Stories often have an educational lesson but the aim of this story is to arouse new insights about resourcing. Not recommended for grinches. Click and read more!

Silverbucket user tips for project members


The last post of "Silverbucket user tips" is for project members and basic users. As project members often have basic user rights, they can see their own projects and workloads which can be very useful and interesting piece of information for them. Read more!

Silverbucket user tips for resource managers and team leaders


Here are some Silverbucket user tips for resource managers and team leaders who are especially interested in the efficient use of the resource capacity and in the availability of the right resources. Read more!

Demos Helsinki: ”A weekly gathering to boost learning and motivation”


Demos Helsinki chose in spring 2017 Silverbucket as its project resource management and hour tracking system. We have heard that they have created a successful concept to motivate, commit and brief their employees to use Silverbucket. They call the concept “Bucket Club” and we asked Demos Helsinki to tell a bit more about it. Read the whole article!

Silverbucket user tips for project managers


Silverbucket offers a versatile and easy-to-use tool for project managers as well who are familiar with changing of plans and monitoring the budget. Project manager can easily create a resource plan or continue from a plan that has been already made by e.g. sales managers. Read more!

Silverbucket user tips for sales managers


Silverbucket can be utilized also in sales, especially in the bidding process. The sales people can create initial resource plans and budgets for projects that they can use as a base for their offers. Read more!

When Excel spreadsheets fall short in resource planning


Many organisations still use Excel templates for project resourcing, which is not the best means when considering the amount of effort and work that must be put to compile an overall picture from the separate Excels. Though, Excel is an easy option to turn to when the organisation’s “official resourcing tool” gives a headache, frustrates and makes you lose your nerves. Understandably, it is easy to create your own resourcing template which you can modify accordingly and start making resource allocation plans. Why to consider getting rid of the resourcing Excel spreadsheets? Read more!

Silverbucket user tips for the management


Silverbucket is useful for many counterparts and we will present in this series of posts few examples on how different people within the company can utilize the same tool from the resource management point of view. In this first article, we will focus on the management and how they benefit from Silverbucket and real-time resourcing data. Read more!

Few tips for the rollout of Silverbucket


When acquiring a new tool, the benefits and advantages of a new software are not necessary the only factors that might interest the buyer. It might also be interesting to know how the new tool will be implemented to be part of the project management routine. Or maybe you have already made the purchase decision and you are wondering how to execute the rollout. Read the tips for Silverbucket rollout!

Resourcing tool – who benefits and how?


Resourcing tool isn’t just for the project- and resourcing managers, all the people should benefit from using it. Customer will receive better results when the project run smoothly in a way that all the people are doing right things. So how do the personnel in different roles benefit from using resourcing tool? Read more!

The benefits of a proactive resource allocation management


Do you think that project resource management has no impact on projects turning out well? Or do you think that project resource management has a notable impact on everything regarding projects? Not long ago I had a presentation about proactive resource allocation management. I summed up the main points to this article. Read more!

Tips for tool renewal process - what to take into consideration?


I believe almost everyone has heard horror stories of never-ending IT-projects. The projects might last for months or even years and still fail. A one very common pitfall in renewing IT-systems is the misconception that every organisation has such unique needs that it is not possible to use existing tools as such. This situation occurs only in some very exceptional cases. Read more!

Redirect time to more productive work and increase productivity


If you could allocate one hour more for each person in projects and to productive work, what kind of an effect would that have in the financial numbers? Just as an example, in 100-person company, you can improve productivity by 10 000 € by an extra work hour for each person. Read more!

Positive project culture as an engine for productivity


In many organizations, the most important target is to create value for the customer. Customer comes first no matter what.  The most important goal is to finish projects on time in a way that client is also satisfied. However, this may mean for example problems with efficiency, in budgets, internal project schedules, scheduling multiple projects at same time and personnel heavy workload. Read more about positive project culture!

Treats for Silverbucket’s Customers: New UI & New Features


This article is part of series of posts related to the renewed Silverbucket launch. The series of posts will portray the biggest changes and benefits that come along with the new version. Enjoy!

If you liked the previous Silverbucket version, you will fall in love with this one. The new version brings along more functions and features regarding resourcing and editing, which will make resource planning smoother and more pleasant.

Always hunting for resources after a successful sales deal?


Many organisations ask for a better communication between sales and production but they lack successful means to it. Sales department’s greatest interest is to do business and get deals. Winning cases means usually making promises to customers while trying to balance between the capacity of own production and being able to give attractive offers. Those promises can set unnecessary burden to the production if the resource management is not transparent and controlled.

Silverbucket's eventful year 2016


Year 2016 was filled with changes and big steps in Silverbucket and the year went by fast. The outcome of the events was very fruitful and positive. One of the biggest themes was going abroad, especially to Sweden. Last year we gained our first international customers abroad (Sweden, USA and Estonia). 

Developing project processes through a software


Change is something that should be noted in business and it touches – or it should touch all the parts of a company. One shouldn’t be afraid of change but be brave and explore what kind of opportunities it can bring along. Understandably, from the viewpoint of process development, change can sound overwhelming. However, executed in the right way change can be rewarding. 

What is the price and value of your own work?


Many IT companies are used to purchasing information systems to various needs such as enterprise resource planning, task management, access control and project management. However, many organisations rely on Excels when it comes to project resourcing and when pondering about acquiring a new system, developing a solution by yourself becomes an advisable option alongside pre-build solutions. Sometimes ‘own work’ is seen as more affordable as purchasing a pre-build solution. But is this true? Will your self-developed solution become more affordable in the long term? When developing an own software, are you able to tackle your organisation’s needs in the best way?

5 reasons why Excel is not the best tool for resourcing


We often hear that project organizations resource their personnel with Excel. In most cases the reason for this practice is the frustration on existing system’s clumsy resourcing functionalities. Usually resourcing isn’t one the base functionalities in large scale ERP systems. 

Face behind the email


Howdy, my name is Aleksi Lattunen. I’m good-humored, helpful and open minded software developer whose mind wanders and heart follows. I’m also super funny, duper handsome and very modest.

What benefits does a resourcing tool bring to project management?


Many are surprised to hear that there are separate softwares for project resourcing. Many also wish for a software that would cover all different functions that are needed in project management. These kinds of softwares do exist but, unfortunately, some modules of the wider project management solutions are not very convenient to use and for that reason the modules are easily dismissed.

Which one is flexible: process or tool?


There are two basic options for enhancing company's key processes with software tools. One option is to select a single system for all the needs and the second option is to build a toolbox with several individual components. Depending on the selected strategy, you are either modifying your key processes to fit the demands of the tool or selecting the best possible individual tools to support your current processes.

Perfect Overview


An increasing number of organisations do project work which has brought challenges of managing those smoothly.  Several projects are rolling at the same time so it can be challenging to see the big picture. 

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