Developing project processes through a software


If projects have continuously problems, it is a symptom of poor project processes. From the viewpoint of project management, a link breaks at some point and things don’t work as they should.

Change is something that should be noted in business and it touches – or it should touch all parts of the company. One shouldn’t be afraid of change but be brave and explore what kind of opportunities it can bring along. Understandably, from the viewpoint of process development, change can sound a bit overwhelming. However, executed in the right way change can be rewarding. Developing processes is surely not easy, as first the current situation must be evaluated, second the targets and destination should be defined, third how to reach the objectives must be planned and the model of the new process must be designed, and finally the rollout must be executed and the stakeholders should be motivated to commit to the new process. Doesn’t sound like an easy task.

Projects often have an important role in company’s customer or R&D interface. If there are multiple projects and / or a large number of project employees, executing projects successfully requires different processes. If projects have continuously problems, it is a symptom of poor project processes.  From the viewpoint of project management, a link breaks at some point and things don’t work as they should. There are companies who master their processes but there are many companies who need help in their process development. There are multiple reasons for poor project processes but a functional process and committed employees can generate successful projects systematically. 

In this blog post, I’ll point out the possibility to develop project processes with the help of a tool. When organisations are exploring different means to reach the aims they have set, they should take into account how tools could contribute to efficient execution of projects. Organisations have basically two options regarding tools: develop their own software or acquire a pre-build solution. Both alternatives have distinguishing pros and cons. When developing your own tool, a company can get a precisely tailored solution but creating the software and maintenance can make the costs explode in long run. In addition, self-developed tool can become outdated quickly if there aren’t enough resources available for continuous development. The pros of a pre-build software are that the supplier has the responsibility of continuous product development and maintenance so the costs are foreseeable for the customer. However, the con can be lack of extensive tailoring options. 

I will use Silverbucket as an example in this blog post. Silverbucket is a standard software that brings a certain model for resource management and joint customs. Through a trial a company has a good opportunity to test how Silverbucket meets the needs of the company’s resource management and how it could provide means to develop further the company’s project processes. If the company’s resource management resembles a chaos and the overall picture is missing, then Silverbucket can offer a means for making this part of the project plan controlled and efficient. The tool can offer an opportunity for a successful model of project resource allocation management.

Project processes can and should be improved with tools that fit to your models but, in the other hand, the existing models can be challenged by the opportunities that the tools offer. If the tool simplifies and streamlines the project processes, then say yes to the tool. If the tool complicates the project processes, then think again and explore other options – or evaluate your models. Could they need some change?

Jaana Hatanpää

Relationship Manager

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